Rentals

Looking for a memorable place for your wedding, reunion or family celebration?  We invite you to host your next special celebration or business function on the Shaw House historic site. From our 1820s Shaw Home to our 1770s Sanders Cabin and Garner House, we are sure to have the perfect venue to showcase your event! 

Rental Fees
Shaw House Inside Lecture/Meeting/Bridge Game  Maximum 35 Guests, $50.00    
Shaw House Inside Reception, $275.00
Shaw House Inside Reception & Grounds, $400.00
Shaw House Grounds Outside Only, $125.00
Use of Kitchen Fee (Caterer Use Only) $100.00
Staff Fee During Event $10.00 per hr.
Security Deposit $200.00
            
TOTAL RENTAL FEE                        
50% of Rental Fee Due with Contract            
Balance of Rental Fee Due at Least One Month Before the Event

Rental Guidelines
Because the Shaw House (home and grounds) is an historic site and because we want to insure the safety of your guests and the success of your event, we ask your understanding and cooperation in complying with the following rules and guidelines.

• The Shaw House is an historical property open to the public Tuesday – Friday, 1-4 p.m.; thus, availability of space for an event is dependent on the house schedule and other activities occurring at the time of your event.  Under special arrangements, the Shaw House may be “closed to the public” in order to accommodate your event.
• With special arrangements, the three historic houses can be made available for viewing during the first hour of the event for a fee of $50.  A docent will attend each house in order to give information and answer questions.
• Renter accepts full financial liability and responsibility for any damage and/or loss of property belonging to the Moore county Historical Association (MCHA). Renter agrees to defend, indemnify and hold harmless MCHA, its Board of Directors, employees, and volunteers from any liability whatsoever arising out of the use of the Shaw House including, but not limited to, personal injury incurred during or as a result of such use.
• If serving alcohol, Renter is responsible for and must abide by all city, county, and state alcoholic beverage control laws and regulations and arrange for appropriate license(s), permit(s), and insurance certificate(s), of which copies must be provided to MCHA at least five (5) business days prior to the event.  Renter is responsible for all consequences of guest behavior during and following the consumption of alcohol.
• All events must conclude and be dispersed by no later than 10:00 p.m. or by a mutually agreed upon time.  It is suggested that food and beverage service cease ½ hour prior to event’s end.  Overtime will be billed at $50 per hour with payment due within five days.  All decorations and equipment must be delivered and set up on the same day as the event, and removed at the conclusion of the event, unless other arrangements are made in advance with MCHA.  MCHA is not responsible for any items left at Shaw House site.
• Renter must provide all food, décor, and the labor to set-up, teardown, and clean-up.  Renter is responsible for maintaining cleanliness in all areas where food is prepared and served.
• Renter is responsible for making arrangements for renting equipment needed for event. MCHA will provide a portable restroom facility for outdoor events, if requested.  MCHA has a limited amount of china, glassware and tableware available.
• Renter must provide their own sound system (if needed).  Because the Shaw House is located in the business area, Renter must abide by the Town of Southern Pines noise ordinance.
• Smoking, use of fog/smoke machines and pyrotechnics are NOT allowed on the premises.  The use of lighted candles is prohibited.  Fires are not allowed in fireplaces.  Renter will be charged $200 each time the smoke alarm is activated by Renter’s activities.
• The premises must be left in the same condition as found.  Furniture and artifacts may be moved only with approval from MCHA and must be moved by the MCHA representative.
• Cancellation Policy: A $100 non-refundable processing fee is due if event is cancelled and will be deducted from security deposit. If event is cancelled without a 30-day notice, 50% rental fee deposit is forfeited.  If event is cancelled without a 7-day notice, entire rental fee is forfeited.
• A MCHA representative will be on site to open the facility at the agreed upon time and to lock the facility at the end of the event.

Please complete this agreement form as part of your application.  
For more information, to reserve a date or to make arrangements to tour this facilities, call 910-692-2051 or email [email protected] .